Which Ontario employers must follow the 2026 public job-posting rules?

The Ontario guide states that these requirements generally do not apply to employers with fewer than 25 employees on the posting date. Other definitions, exemptions, and workplace laws can still matter.

What must an Ontario job posting say about AI?

A covered employer must disclose the use of AI, if any, to screen, assess, or select applicants for the position. Confirm every platform and third-party hiring step before writing the statement.

Can an Ontario job posting require Canadian experience?

Covered public postings and associated application forms cannot include a Canadian-experience requirement. State the actual skill, licence, language, or operating knowledge the role requires instead.

Ontario · Public job postings and responsible AI hiring

Check an Ontario job posting before candidates see it.

Ontario's 2026 rules cover compensation, AI use, vacancy status, Canadian-experience requirements, and candidate follow-up for covered public postings. Check the wording, draft the required disclosures, and assign each follow-up task.

Check a posting Plan an organization pilot

Ontario now connects job-posting language to the hiring process behind it.

AI use must be disclosed

Covered employers must state whether AI is used to screen, assess, or select applicants. The answer may depend on recruiters, platforms, and assessments outside the posting owner's direct workflow.

Ontario ESA guide

Compensation and vacancy status belong in the posting

The rules require expected compensation information and a statement about whether an existing vacancy is being filled, subject to current definitions and exceptions.

Ontario public-posting changes

Interview follow-up needs an owner

Interviewed applicants must receive information about whether a hiring decision has been made within the applicable period. Record the last interview date and the person responsible for the update.

Ontario public-posting changes

Ontario responsible hiring studio

Check the posting and the process before it goes live.

Start with employer size, AI use, and vacancy status. Paste the posting when you have it; the checker flags wording that still needs attention and produces a disclosure block your hiring owner can finish.

1How many employees does the employer have?

2Is AI used to screen, assess, or select applicants?

3Is this for an existing vacancy?

4Paste the public job posting

The local checker looks for pay, AI, vacancy, and Canadian-experience wording. It does not send the posting to an AI model.

An owner and last-interview date are recordedThis gives the team a reliable trigger for the required hiring-decision update.

Posting preflight

2 items need attention

0 of 5 checks currently marked ready

Expected compensation

Paste the posting to check its exact wording.

AI use in hiring

Confirm with every recruiter, platform, assessment, and screening owner whether AI screens, assesses, or selects applicants.

Existing vacancy

Disclose that this posting is for an existing vacancy.

Canadian-experience requirement

Public postings and associated application forms should not require Canadian experience.

Interview decision follow-up

Assign an owner and record the last interview date so interviewed applicants receive the required hiring-decision update within the applicable period.

Draft disclosure block

Expected compensation: [Add the expected compensation or permitted range after checking the current rules.]
AI in hiring: [Confirm whether AI is used to screen, assess, or select applicants.]
Vacancy status: This posting is for an existing vacancy.

This checklist is not a legal determination. Confirm current requirements and exemptions before publishing.

Fixed-scope human review

Choose the amount of hiring process you need reviewed.

Start with one posting for C$199. Choose the workflow review when AI tools, recruiters, approvals, and candidate follow-up also need named owners.

One-time purchase

Ontario Job Posting Human Review

C$199

Have one Ontario public job posting reviewed for wording, disclosures, and practical next edits.

Human review of one public job posting
Compensation, AI-use, vacancy, and Canadian-experience wording checklist
Revised disclosure block and recommended edits
One clarification round within 7 days

Human review within 2 business days after intake

Review full scope

One-time purchase

Ontario Hiring Workflow Review

C$399

Review one role from public posting through AI screening, interview follow-up, and ownership.

Everything in the Ontario Job Posting Human Review
One-role AI and third-party hiring-tool inventory
Vacancy, approval, and candidate follow-up owner map
30-minute review call and written action record

Written review within 3 business days; call scheduled after intake

Review full scope

Human reviewers provide editorial and planning support. They do not replace advice or decisions from a lawyer, regulator, immigration professional, or other licensed authority.

For hiring teams and advisors

Test one live role before changing every template.

Testing one live role identifies who owns compensation, the AI-tool inventory, vacancy approval, candidate communication, and record retention. Save those owners and checks for the next posting instead of producing a policy document no one uses.

Scope one hiring pilot

Official sources

Check the rule before acting on it.

Use these pages to prepare, then confirm certification, employment, privacy, and program requirements with the listed government or regulator.

Employment Standards Act guide: public job postingsProvince of Ontario · Checked August 2026 O. Reg. 476/24: rules and exemptions for job postingsProvince of Ontario · Checked August 2026 Work in your profession or tradeProvince of Ontario · Checked August 2026 Labour mobility between provinces and territoriesProvince of Ontario · Checked August 2026

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Set up participant tasks, prepare staff, run six weeks of between-appointment work, and review the results before a wider rollout.

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Tasks set up for one participant group
Up to 25 participants
Staff review points and consent rules
A report on completion, staff time, and participant feedback

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CoachGPT helps you prepare and keep track of the work, but cannot guarantee employment, licensing, exam, or participant outcomes.